GDPR and Generic Business Email Addresses
Customer service email response time expectations are such that a lead or customer expects to get an email reply to an email inquiry within minutes or, at worst, a few hours. That means that if you are taking more than a few hours to respond to a customer's email, and especially to a lead or prospect's email, you are both tarnishing your company's reputation, and losing out on business - in fact, you are effectively turning business away. Instead, answer it immediately, or at least as soon as you can, even if it's just to acknowledge it and say that you will get back to them more fully later.
GDPR and Generic Business Email Addresses
Improving email deliverability rates is both an art and a science, and to really get results you need to have some expertise in both. And of course, that's one of the reasons that many companies pay someone to do it for them, be it an in-house email deliverability expert, an outside company such as ours, or a combination of both. But there are some fairly simple things that you can do on your own to help monitor and improve email deliverability, no experience needed! Here are three things that you can do that can make a big difference to your email deliverability rate, and all they will cost you is your time.
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We are often asked how we can be so much lower cost an alternative to Validity, and it's because we do things like giving you email deliverability check information that you can do yourself to improve email deliverability, instead of charging you a bunch to do it for you. Actually today we're going to give you two email deliverability self-help tips. One of these is actually super-easy and seems obvious, yet we regularly get a surprised look from customers when we ask them whether they have done it already.
GDPR and Generic Business Email Addresses
Do you know what your DMARC policy is, or if you even have a DMARC record? Of the authentication mechanisms (DMARC, SPF, DKIM) SPF and DKIM are important resources to authenticate different aspects of your email flow, but it's important to have a DMARC record stating your DMARC policy as well. This is because your DMARC policy (contained in your DMARC record which is a text record within your DNS records) tells email receivers what they should do with email that claims to be from you but that fails SPF and/or DKIM.
GDPR and Generic Business Email Addresses
It's important not to confuse email marketing best practices, and email best practices in general, with email "common practices". In fact, this can be a very dangerous, slippery slope on which to pin your email deliverability and indeed your email reputation. In fact at one point in time there was a meme going around suggesting exactly that, that it's "important to follow email marketing common practices." No, no, NO! To suggest that best practices aren't really best practices, but only 'common practices', reduces them to "not necessarily required" practices.
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We talk a lot about email opt-in here, and you may be wondering "what is a good opt-in definition" or "what is the definition of confirmed opt-in" or even "how does double opt-in work?" (We get all of those questions.) If you are not sure about the exact definition of opt-in when it comes to building email marketing lists or other types of email lists, or the definition of spam, here is a quick review of what each of them mean.
GDPR and Generic Business Email Addresses
If you are already using Google's Gmail Postmaster Tools, guess what! You can share read-only access to this valuable data! (If you aren't already signed up for Gmail Postmaster Tools, see our tutorial on how to sign up for Google's Gmail Postmaster Tools.) There are any number of reasons that you might want to give someone else access to your data; here at SuretyMail we use it to review our customers' inboxing versus spam-foldering at Gmail so that we can help them fix anything that may be causing them to not achieve the best inboxing possible.
GDPR and Generic Business Email Addresses
If you are in business online you must have an email retention policy (ERP), and your email archive must follow it (email archive meaning the storage of your email). If you either send or receive email in the course of business (and you probably do if you're reading this) then it's imperative to have a written email retention policy, which includes your email archiving policy. And at least as importantly, you need to follow it religiously.
Failure to remove bounced email addresses, particularly hard-bounced addresses, will result in your email being blocked. That's because repeatedly sending to non-existent email addresses is taken by most inbox providers and other ISPs as a sure sign that either a) you are sending to very old lists, and you don't care, because you're a spammer, or b) you are sending to a list that you 'acquired' from somewhere else, so you're a spammer, or c) you're a spammer.

We are ISIPP SuretyMail, the original certified sender program and email deliverability service. Learn more here
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